Ensuring that business cases are supported by information that allows reliable decision making.Giving members of delegated bodies the capability and resources to make appropriate decisions.Fostering a culture of improvement and frank disclosure of project information.Procedures that allow a management board to call for an independent scrutiny of projects.Developing coherent and supportive relationships between business strategy and projects.Establishing clearly defined roles, responsibilities and performance criteria for governance.The acceptance of responsibility by the organisation’s management board for project governance.Recording and communicating decisions made at approval gates.The adoption of a disciplined life cycle governance that includes approval gates at which viability is reviewed and approved.The APM identifies the following ways in which good governance can be demonstrated: Project management incorporates those aspects of project governance that are at the project level, as well as managing the detail of the project. Organisations have corporate governance, of which project governance is a subset. Therefore the organisation, at the strategic level, typically needs to establish the governance structures for the management of projects. The choice of projects (in programmes or portfolios if appropriate), and carrying them out successfully, is part of the organisation’s activities to achieve those goals. The strategic management of an organisation identifies and implements the long-term goals of that organisation. Decision gates – at specified points in the project life cycle − provide formal points of control where a decision is made to grant or renew authority for the project to continue.Independent assurance is a counterbalance to self-reporting, and is an independent check of the structures and processes to review whether the objectives will be met.In addition to period reporting, additional reports need to be made if the person with delegated responsibility is unable to fulfil that responsibility, or if conflicts of interest arise. Reporting – those to whom responsibilities have been delegated should periodically report on progress.Within this chain each person needs to know what their authority is and what needs to be referred to a higher level of authority within the chain. The golden thread of delegated authority is a direct chain of accountability.With this contribution clearly stated then the project context is clear and governance of the project can ensure that the project is focused on the outcome rather than activities. Alignment to organisational objectives means that the projects undertaken by an organisation should be able to demonstrate, in the business case, the contribution to the organisation’s objectives.The central rectangle is labelled:Įssential elements of good project governance The fifth element of project governance is shown in a rounded rectangle in the centre of the larger rectangle, superimposed over the four quarters of the larger rectangle.
Starting with the top left rectangle, the rectangles are labelled, clockwise, as follows: Each rectangle is labelled with one of the elements of project governance. The diagram shows four rounded rectangles arranged to form the four quarters of a larger rectangle. The diagram illustrates the five elements of project governance as explained by Murray (2011). You may also be interested in the OpenLearn course Managing virtual project teams, which looks particularly at leadership and communication in project team which are not collocated.
This OpenLearn course is an extract from the Open University course M815 Project Management. Whatever the context, the roles and responsibilities for project governance need to be clear and appropriate for the project and the organisation. In smaller organisations, perhaps with less complex projects, some of the governance and support for the project may be undertaken by the project manager themselves. Project governance may be highly formalised, within the organisational governance, for large projects, or programmes or portfolios of projects.
Management project office free#
This free course, Project governance and Project Management Office (PMO), introduces you to the important Project Management topic of project governance and how a Project Management Office can support governance. Project governance and Project Management Office (PMO) Introduction
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